Training
WG3 Training School (Madrid, autumn 2026; exact dates TBD)
The Working Group 3 (Automated Preprocessing Pipelines) Training School is the INDoS’s first in-person training.
- When: A meeting of 2 or 3 days in autumn 2026 — the date and length are being finalised. Pre-register to help us choose the date.
- Where: Room COLABORA, Espacio Converge, Campus Serrano del CSIC, c/ Serrano 113 posterior, Madrid, Spain
- Who: Open pre-registration. Around 20–25 places.
- Cost: Nothing to attend, and travel and subsistence are covered for eligible participants — see Reimbursement.
Venue
Room COLABORA, Espacio Converge, Campus Serrano del CSIC — C/ Serrano 113 posterior (entrance through the main CSIC Campus gate), 28006 Madrid, Spain.
Programme
The meeting is a working meeting, not a lecture series: three task-force blocks in which participants build the Group’s outputs together, plus a hands-on session.
The detailed schedule below is the working template; calendar dates follow the date decision. In a 2-day event the co-working session is an optional Day-2 afternoon; in a 3-day event it becomes a full Day 3 and the concluding wrap-up moves to the end.
Day 1
| Time | Session |
|---|---|
| 09:00 – 09:15 | Welcome and objectives |
| 09:15 – 11:00 | Task Force 3 (Training): training activities, synthesis and next steps |
| 11:00 – 11:15 | Coffee |
| 11:15 – 13:00 | Task Force 3 (Training): training materials roadmap and next steps |
| 13:00 – 14:00 | Lunch |
| 14:00 – 15:45 | Task Force 2 (Literature review): scope, review pre-registration, modality subgroups |
| 15:45 – 16:00 | Coffee |
| 16:00 – 18:00 | Task Force 2 (Literature review): review protocol and reviewer assignment |
Day 2
| Time | Session |
|---|---|
| 09:00 – 10:30 | Task Force 1 (Tools and workflows inventory): scope and taxonomy |
| 10:30 – 10:45 | Coffee |
| 10:45 – 12:15 | Task Force 1 (Tools and workflows inventory): survey design and inventory outline |
| 12:15 – 13:00 | Concluding wrap-up: synthesis, milestones, and next steps (2-day format) |
| 13:00 – 14:00 | Lunch |
| 14:00 – 18:00 | Open co-working and hacking session — optional (2-day) or the start of Day 3 (3-day) |
Day 3 (3-day format only)
- A full hands-on co-working / hackathon day on the tools-and-workflows inventory, closing with the concluding wrap-up.
Pre-registration (intent to attend)
→ Pre-register here — by 25 July 2026, 01:00 CEST.
The date and length of the meeting are not yet fixed, and the pre-registration form is how we choose them. There are around 20–25 places (we may be able to welcome more if resources permit).
- You score several candidate dates as Yes / If need be / No, and say whether you’d prefer a 2-day or 3-day event.
- Once the organisers pick the final date, everyone who marked it Yes or If need be is moved from pre-registered to registered (subject to capacity, in priority order).
- If you didn’t pick the chosen date, you can still register afterwards — you simply join the back of the queue.
Because marking a slot Yes or If need be is what decides the date, please only mark slots you could genuinely make.
Who can take part
Anyone may pre-register. To have your costs reimbursed you need to be a registered INDoS member with an affiliation in a COST Member, Near-Neighbour, or International Partner Country — see Reimbursement. Not yet a member? Joining INDoS is free and takes a few minutes; do it before the event to be reimbursable. If your affiliation falls outside the COST countries, you are welcome to join us self-funded, seats permitting. If we are oversubscribed, registered WG3 members have priority.
Pre-registration is not a reimbursement guarantee. It records your intent to attend and is separate from e-COST. Reimbursement requires INDoS membership and an e-COST invitation that you accept. The local organiser issues these after the date is fixed.
Need to change or withdraw your pre-registration? Email oscar.esteban@hes-so.ch before the deadline.
Reimbursement
Travel and subsistence are covered for eligible participants, through the standard COST mechanism. Reimbursement comprises a flat-rate daily allowance (per the COST daily-allowance table for the host country, covering accommodation, meals, and local transport) plus travel costs up to a total of €1,500. There is no registration fee.
To be reimbursed you must be a registered INDoS member affiliated with a COST Member, Near-Neighbour, or International Partner Country; accept the e-COST invitation the local organiser issues once the date is fixed; sign the attendance list at the event; and submit the Online Travel Reimbursement Request (OTRR) in e-COST within 30 days of the event. See the COST Annotated Rules and the e-COST platform for details.